How To Use An Email Scraper
Learning how to use email scraper software will allow you to extract contact details quickly and easily, helping you automate your outreach campaign and get in touch with anyone on the planet - all you need is a few pieces of information! Every email extractor is different, but they all more or less work the same way. We'll help you uncover which one is the easiest to use, and then teach you how to use it properly and efficiently
What Is Email Scraping?
Online email scraping is simply the act of finding emails online - super simple.
The phrase "scraping" comes from how these email extractors work. They quite literally SCRAPE the internet, searching web pages and databases to come up with the outputs you're looking for: typically, an email address.
The better the tool, the less information you need to give it in order to come up with an address. But the most simple tools require nothing more than a domain for the business where your mystery party works.
Who Needs To Learn How To Use An Email Extractor?
There are a few instances in which you will need to learn how to use an email extractor, but the most common use is for business purposes.
Sure, some people will need to find the contact details of one specific person - and they'll rely on an email extractor to do this.
But for the most part, these tools are used by people who want to sell something to people - typically a service.
If you rely on cold email to reach out to prospective clients about your services, you absolutely need to learn how to use an email extractor.
The alternative is manually hitting up businesses via their generic "help@, info@ support@" emails, or worse - a contact form on their website.
What Are The Different Types Of Email Extractors?
There are a few different types of email extractors out there, and some are better than others. But at the same time, each of these has its place for different scenarios.
First, we have the simple chrome extension tool. This is great if you want to extract emails via LinkedIn, for example.
But more commonly, people who use an email extraction tool will use software that allows you to turn a domain name into an email address. Some tools are so simple that with just the website of a prospect, you'll gain access to multiple emails for one company.
If you're looking for something more robust, that grants you even more details into your prospect - you'll need the name of the party too.
With both the website information and the first/last name of the person you want to get in touch with, you'll be able to easily scrape important contact information accurately.
Along with the email address, some tools will give you more information about the company, a phone number, social media handles, etc.
Is It Legal To Scrape Emails?
If you're personal about your own data and information, the ability for individuals around the internet to scrape your information may sound like an invasion of privacy - is it legal to scrape emails?
The answer is, it depends.
If you plan on extracting email addresses for the purpose of selling these lists to other people - mainly so they can spam the contacts with their offers - you could land in trouble.
This is going against the rules set in place by the CAN-SPAM act of 2003 which specifically prohibits this act.
However - if you're using the emails for yourself, and grant the person on the other end the ability to easily opt-out of your list, you're fine.
Think about it - you're not really doing anything wrong. Their email address exists on the internet somewhere already - it's public information.
The email extractor just makes it easier to find this information. All you're doing by scraping emails with a tool is taking the manual work out of it so you can work smarter, not harder.
What Is The Best Email Extractor To Use?
If you're not sure which email extraction tool you are going to use, it can be overwhelming. There are tons of options out there, and they all look to do the same thing, right?
We won't spend much time here, because you just wanted to learn how to scrape email addresses. We'll keep it short and sweet and explain why Klean Leads is the best way to extract emails.
Simply put - it's more sophisticated than anything else out there, and goes above and beyond simply helping you scrape email addresses.
You can extract emails from a number of different sources, and then upload these emails into a sales campaign all within the same tool.
While other tools that help you extract emails start and end there, Klean Leads helps you initially identify good candidates for outreach, find those candidates (along with all their social media information, phone number, title, and more!), and then manage those candidates and sell them through a pre-configured email sequence that you set up.
How To Use An Email Scraper Like Klean Leads To Extract Addresses Online
Now that you have a better understanding of what email scraping is, we're ready to explain how you can use your tool today to start harvesting contact information and automating your outreach.
Don't have a tool in mind already? We'll recommend the best software for anyone looking to extract email addresses first.
Determine How You're Going To Approach Your Email Extraction
First, you need to ask yourself - who do I want to email?
You should have a list of businesses handy. Assuming you do, you can use one of the many enrichment tools within this email extractor to turn those company names into domain information. You'll need these domains to gain access to the email addresses you're after.
If not, you can use the software within Klean Leads that allows you to extract any business you want.
You can choose to find B2B companies or B2C companies - either way, you'll get to set parameters like Country, Industry, and Size.
From there, the tool will spit out a ton of companies that meet your criteria. You'll then be able to take those website details and upload them into the email extractor.
How To Use The Klean Leads Email Extractor For Domain Names
Once you have your list of domains for the companies you want to reach out to, it's as simple as uploading it into the actual email extractor tool built into Klean Leads.
You can copy and paste the information, or upload it via CSV. Either way, you'll just need to let the software work its magic for a few minutes, and you'll then have access to these email addresses!
What's really cool about using this method to extract emails is you don't just get one generic email address.
Instead, you get detailed information about every important decision-maker the tool can find information on - from the CEO to the founder, to the head of technology or marketing - anything that's out there will be returned, so you gain information that other tools just can't fathom.
Add Extracted Email Addresses & Other Pertinent Information To Your Campaign
You have your email addresses, names, and other information needed to construct a detailed, personalized sales campaign for these emails - now what?
Most email extractor tools call it quits after they get you this data - not Klean Leads.
After you extract all email addresses you need, easily upload these details to your existing campaigns within Klean Leads. There is a built-in email autoresponder that will continue to follow up with your leads.
All you have to do is construct the specific emails you want to send out, and continue managing incoming leads as people reply.
This is why we believe Klean Leads to be the best email extractor out there - because it's not just an email extractor!
It's a complete prospecting, outreach, and CRM tool. Everything a freelancer or agency needs to spend less time working in the business, and more time closing deals and enjoying the freedom you originally got into this space for.
How To Use An Email Extractor On LinkedIn
A lot of people prefer to extract emails using LinkedIn - as this is where most of their clients live. The protocols here will be a bit different, as you'll use a chrome extension rather than the dashboard.
Simply go to LinkedIn, search for a company type (e-commerce business, SEO agency, etc.), type of position (head of growth, chief technology officer, etc.), or even a specific location.
You'll then pull up the chrome extension in the search results, and let it run. It couldn't be easier - and you'll extract emails while you get up and walk around or refill your water! When you come back, you'll be greeted with a list of contacts just waiting to be emailed.